Visitor and Use Policies

  • We ask that all library patrons and visitors complete a registration form. This process takes less than five minutes and grants you access to the vast collections and library resources. Library patrons and visitors can register in advance by completing the Patron Registration Form, which is available on our website as a PDF under the library's “visitor and use policies.”
  • All coats, briefcases, book bags, backpacks, etc. must be checked at the museum’s north entrance lobby coat check. Only loose personal papers, books, laptop computers, and purses are permitted in the library and archives.
  • Library and archival material may not be removed from the premises. Personal materials are subject to search upon leaving.
  • Anyone who removes materials from the Ingalls Library without authorization will lose all privileges and may be assessed a fine and any replacement costs of the material.
  • Please turn off or silence your cell phone while using the library. Cell phones may be used in the library lounge on level 2.
  • Food and beverages may not be brought into or consumed in the library. Lidded beverages may be consumed in the library lounge on level 2. Library computers may be used by registered library visitors for art research only.
  • Library terminals are provided for short-term use limited to 30 minutes.
  • Library visitors are expected to use personal laptop computers for long-term research and personal needs while in the library.
  • The use of personal scanners is not allowed in the library.
  • Do NOT mark pages, use Post-It notes, or write on library materials.

In the Museum Archives

  • The museum archivist determines the collections that are available. Some archival collections are restricted or permanently closed to researchers.
  • Researchers must request collections using call slips provided. Archives staff retrieve materials as needed and available.
  • Researchers may use one box of records or one folder of oversized material at a time. Please return material to reference or circulation staff before requesting another box or folder.
  • Do NOT mark pages, use Post-It notes, or write on archival materials.
  • Researchers must use pencil for taking notes.
  • Researchers may be asked to wear cotton gloves when handling certain types of materials.
  • Materials MUST be kept in the order in which they are found within each box and folder.
  • Reproduction of archival material is at the discretion of the archivist.
  • All copies will be made by staff. Do not remove items to be copied. Instructions for flagging items to be copied will be provided. Copies are $0.25 each.
  • Citations should acknowledge the Cleveland Museum of Art Archives and note the collection name, box number, folder title, and date.
  • Archival materials may be used in the Ingalls Library reference area at the following times: Tuesday–Friday, 10:00 a.m.–noon, and 2:00 p.m.–5:00 p.m.

Loss of Privileges

  • Access to the Ingalls Library and Museum Archives is granted at the sole discretion of the library’s staff and such access may be denied or revoked at any time.
  • Abuse of these regulations and policies will result in immediate withdrawal of all ID and password access privileges, loss of library privileges, and will be reported to the academic authorities or other appropriate authority.
  • Visitors to the Ingalls Library and Museum Archives agree to indemnify and hold harmless the Cleveland Museum of Art, its officers, trustees, and employees from and against all claims or actions arising out of or related to such visitor’s (a) use of library or archived items; and (b) violation of this use agreement or any of the rules or procedures of the Ingalls Library or Museum Archives.